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Users terms

Agreement for use of an online account and its associated online services

1. Definitions:

  • "Agreement" means the registration form, these terms and conditions (including the Schedules) and any ancillary documentation provided with them (including, without limitation, the Service Documentation).
  • "Applicable Data Protection Legislation" means European Directive 2002/58/EC, Regulation (EU) 2016/679, and the Data Protection Act 2018 and any legislation and/or regulation implementing or made pursuant to, or which amends, replaces, re-enacts or consolidates them and all other applicable laws relating to processing of personal data and privacy that may exist in any relevant jurisdiction, including, where applicable, the guidance and codes of practice issued by supervisory authorities.
  • "Confidential Information" means all confidential, commercial and technical information, data, know-how, information concerning the Licensed Service, PRS for Music, MCPS and the members of MCPS and PRS for Music. For the avoidance of doubt, it includes all data and information made available through the Licensed Service.
  • "Consultant" means the person, firm or company identified in the registration form accompanied with this Agreement, if applicable.
  • "Contracting Party" means the Licensee, Consultant or Prospective Licensee entering into this Agreement, as identified in the registration form accompanied with this Agreement.
  • “Data Controller” shall be interpreted in accordance with Applicable Data Protection Legislation.
  • "Intellectual Property Rights" shall mean patents, trademarks, service marks, registered designs, copyrights (including rights in computer software), database rights, utility models, design rights, applications for registration of any of the foregoing and the right to apply for them in any part of the world, inventions, drawings, computer programs, screen designs, print designs, interface dialogue, flow-charts, specifications, Confidential Information and rights of a like-nature arising or subsisting anywhere in the world in relation to all of the foregoing, whether registered or unregistered.
  • "Licensee" means the person, firm or company identified in the registration form accompanied with this Agreement, if applicable.
  • "Licensed Service" means the PRS for Music On-line Service referred to in each of the Schedules.
  • "Licensed Service Materials" means the Licensed Service and the Service Documentation.
  • "MCPS" means the Mechanical-Copyright Society Limited.
  • “Personal Data” shall be interpreted in accordance with Applicable Data Protection Legislation.
  • “Processing” shall be interpreted in accordance with Applicable Data Protection Legislation.
  • “Prospective Licensee" means the person, firm or company identified in the registration form accompanied with this Agreement, if applicable.
  • "PRS" means the Performing Right Society Limited.
  • “PRS for Music" means PRS for Music Limited.  For the purposes of this Agreement, unless the context otherwise requires, a reference to PRS for Music is a reference to PRS for Music acting on its own account and when acting on behalf of PRS and/or MCPS, as the case may be.
  • "Purpose" means the purpose for which the Licensed Service is provided to the Contracting Party as set out in the relevant Schedule.
  • "Service Documentation" means the specifications, operating manuals, user instructions, training manuals, on-line help facilities and other related materials in eye readable form provided by the Licensor to the Contracting Party for assisting the Contracting Party in the use of the Licensed Service.
  • "User" means any employee or agent of the Contracting Party (including the individual Contracting Party if self-employed) in respect of whom PRS for Music has, at the request in writing of the Contracting Party, provided the Contracting Party with a password for access to the Licensed Service.

2. Subject to the terms of the Agreement, and in consideration of the sum of one pound (£1) paid by the Contracting Party to PRS for Music (receipt of which is hereby acknowledged), the Alliance hereby agrees to provide the Licensed Service to the Contracting Party and grants a non-exclusive non-transferable licence to the Contracting Party to use the Licensed Service solely for the Purpose.

3. 

3.1 The Contracting Party shall only access the Licensed Service on the terms and conditions set out in the Agreement.

3.2 In addition to clause 3.1, by agreeing to the terms and conditions stated in this Agreement, the Consultant confirms that it is required to carry out services on behalf of the Licensee pursuant to a written contract with the Licensee (the “Services”); that access to the Licensed Service is strictly necessary for the purpose of carrying out the Services, and that it will only access the Licensed Service for the purpose of carrying out the Services.

3.3 In addition to clause 3.1, by agreeing to the terms and conditions stated in this Agreement, the Prospective Licensee confirms that it has requested access to the Licensed Service solely for the purpose of genuinely assessing whether it requires a music licensing agreement with PRS for Music and/or MCPS; and that it will only access the Licensed Service for the purpose of carrying out this assessment.

4. The Licensed Service is only provided for access directly by Users. For the avoidance of doubt the Licensed Service must not be accessed by way of any automated script or program which may simulate direct access from Users.

5. 

(a) The Contracting Party agrees to take all necessary steps to ensure that passwords are kept confidential, secure and are used properly, including without limitation, not recording it within computer programs or scripts, where, for example, it may be used to automate a login process. The Contracting Party is responsible for ensuring that all Users comply with any additional security procedures of which PRS for Music may notify the Contracting Party from time to time. 

(b) The Contracting Party shall inform PRS for Music and delete the account of a User who leaves the employment of the Contracting Party, ceases to act as agent of the Contracting Party or otherwise has no requirement to use the Licensed Service. Unless otherwise agreed by PRS for Music in writing, the Contracting Party shall ensure that passwords are not used by any person other than the User to whom PRS for Music has made that password available.

(c) The Contracting Party shall inform PRS for Music immediately if it has any reason to believe that a password has become known to a third party (other than a User) or if a password is being or is likely to be used in an unauthorised manner. If PRS for Music has reason to believe that there is likely to be a breach of security or misuse of the Licensed Service, PRS for Music may disable the Contracting Party 's account and shall notify the Contracting Party accordingly.

6. The Contracting Party is responsible at its own expense for the provision of suitable terminals, modems, software and other equipment at the Contracting Party 's premises for use with the Licensed Service and, if necessary, for the provision of any communications line to permit access to the Licensed Service.

7. PRS for Music reserves the right to alter the contents and manner of presentation of any or all of the Licensed Service Materials and the method of supply to the Contracting Party at any time at its absolute discretion.

8. Without prejudice to the generality of clause 12, PRS for Music:

(a) does not guarantee that the Licensed Service will be available at all times, but subject to clause 8(b) below will use its reasonable endeavours to ensure that the Licensed Service is available 24 hours per day;

(b) will from time to time suspend any or all of the Licensed Service(s) for reasons of maintenance. PRS for Music shall have no liability to the Contracting Party for any suspension of the Licensed Service under this clause. In the event that PRS for Music shall be prevented by maintenance or circumstances beyond its reasonable control from providing the Licensed Service or otherwise fulfilling any of its obligations hereunder, then the Licensed Service and/or such obligations shall be suspended for so long as such cause shall continue to have effect.

9. Unless previously approved in writing by PRS for Music neither the Contracting Party nor the User shall itself or by any employee or agent:

(a) use the Licensed Service other than for the Purpose;

(b) sell, license or in any way dispose of or make available any information or data comprising the Licensed Service Materials to any third party;

(c) cause or permit the Licensed Service or any part thereof to be shared, transmitted or reproduced whether in machine readable form, in printed form or in any other form whatsoever, or used otherwise than as expressly set out in the Agreement;

(d) permit the Licensed Service to be used by anyone other than the Users; or

(e) carry out any acts restricted by copyright (including, for the avoidance of doubt, in any database) and/or the database right in respect of the information comprising the Licensed Service Materials except as expressly set out in this Agreement.

(f) use or exploit the Licensed Service or any part of it or any information comprising in whole or in part of the Licensed Service Materials to creating any rival product or service which is similar to the Licensed Service.

10. The Contracting Party shall not assign, transfer or sub-license any of its rights or obligations under the Agreement to any other party, including without limitation any affiliated company, without the prior written consent of PRS for Music.

11. All Intellectual Property Rights in the Licensed Service Materials and all data comprising or obtained using the Licensed Service shall be and remain the sole and exclusive property of PRS for Music, PRS or MCPS (or their members, as applicable) or their licensors. The Contracting Party agrees to execute any documents and to provide any necessary permission to give effect to this clause.

12. PRS for Music will operate the Licensed Service with reasonable skill and care and use its reasonable endeavours to promptly remedy any faults in the Licensed Service of which it is aware. However, the Contracting Party acknowledges that the information comprising the Licensed Service is vast and originates from a variety of sources, and that furthermore it is not always possible for PRS for Music to verify the accuracy of such information. Therefore:

(a) the Licensed Service is provided "as-is" and is available without any warranty or representation being made as to quality, fitness for purpose or use;

(b) except as set out in this clause 12, PRS for Music makes no warranties, conditions or representations that the operation of the Licensed Service will be error free or without interruption;

(c) except as set out in this clause 12, PRS for Music makes no warranties, conditions or representations that the information derived from use of the Licensed Service Materials is accurate;

(d) any condition or warranty which might be implied into this Agreement by statute or common law is hereby excluded so far as may be permitted by law; and

(e) subject to clause 14, the Contracting Party agrees that its only remedy (including for negligence) relating to the use of the Licensed Service is for PRS for Music to endeavour to remedy faults.

13. Subject to clause 14, PRS for Music shall not be liable for any loss, damages, costs, expenses or other claim for compensation whatsoever, whether occasioned by the negligence of PRS for Music, its servants, agents or otherwise, which arises out of or in connection with this Agreement (whether in contract or in tort), or which in any way relates to the Licensed Service or its use, to the extent that any such claim is for loss of profit, contracts, goodwill, anticipated savings, wasted expenditure, business interruptions or loss or corruption of data, or for any indirect, special or consequential loss.

14. PRS for Music does not exclude or limit liability for (i) death or personal injury resulting from any act of negligence of PRS for Music or (ii) for fraudulent acts or omissions of PRS for Music.

15. The Contracting Party shall take adequate measures to ensure that no User (or any other person under the control or authority of the Contracting Party) attempts to access any part of the Licensed Service, data, other information, or other network or computer systems of PRS for Music to which the Contracting Party is not expressly authorised under this Agreement.

16. The Contracting Party shall indemnify PRS for Music against loss, damages, costs or expenses resulting from claims of whatever nature which may be brought against PRS for Music, PRS or MCPS or their members resulting from:

(a) the use by the Contracting Party or a User of the Licensed Service otherwise than in accordance with this Agreement; and

(b) any breach of clause 15 of this Agreement; and

(c) the Contracting Party 's failure to ensure appropriate technical and organisational measures to safeguard the information obtained from the Licensed Service from unauthorised or unlawful disclosure.

Clause 16 shall survive the termination of this Agreement.

17. The Contracting Party shall have the right to terminate this Agreement by giving PRS for Music not less than 28 days written notice.

18. Without prejudice to any other right of PRS for Music either under this Agreement or in law, PRS for Music shall be entitled to terminate the Agreement or any or all of the Licensed Service(s):

(a) by giving the Contracting Party not less than 28 days notice; or

(b) if the Contracting Party is in material breach of any of the terms of this Agreement (including for the avoidance of doubt any one Licensed Service), and where, in the case of a breach capable of remedy, the Contracting Party having been notified of such breach, fails to remedy the same within 14 days.

19. In the event that the Contracting Party goes into receivership or any resolution is passed for its winding-up or liquidation (other than for the purposes of reconstruction or amalgamation) then PRS for Music shall be entitled to terminate this Agreement forthwith on notice to the Contracting Party.

19A. This Agreement shall terminate automatically in the event of the expiration or termination for any reason of any licence or agreement under which the Contracting Party is authorised by PRS and/or MCPS to use the musical works and/or sound recordings, as the case may be (as to which see Schedule 1). 

19B. If the Contracting Party becomes aware of any of the following event or circumstances or believes that they will occur, the Contracting Party must notify PRS for Music immediately: 

(a) an event specified in clause 19 (insolvency) or equivalent event in the territory in which the Contracting Party is situated; 

(b) the Contracting Party breaches any material term of this Agreement; 

(c) any other event which might adversely affect the Contracting Party’s ability to comply with this Agreement (including any event which affects or may affect the User). 

20. Without prejudice to any other right of PRS for Music either under this Agreement or in law, PRS for Music shall have the right to suspend access to any or all of the Licensed Service(s) whenever the Contracting Party or User is in breach (or where the Alliance has reasonable grounds to believe that the Contracting Party or Use is or will be in breach) of this Agreement or any other agreement with PRS for Music, PRS or MCPS, such suspension to continue until the breach has been remedied or averted. PRS for Music may suspend access to any or all of the Licensed Service(s) under this clause without giving notice to the Contracting Party, although it will use reasonable endeavours to notify the Contracting Party of such suspension as soon as reasonably possible.

21.PRS for Music reserves the right to:

(a) alter any of the terms of this Agreement upon giving 28 days notice to the Contracting Party (subject to clause 21(b) below). In such event, the Contracting Party shall be entitled to terminate this Agreement by giving 14 days written notice to the Alliance, provided that such notice is given within 14 days of receipt of notification by the Contracting Party of the amendment to the Agreement;

(b) add any new service from time to time, use of which is subject to acceptance of these terms and conditions in relation to such service and the additional terms and conditions set out in the schedule specific to the new service.

22. The Contracting Party undertakes, on behalf of itself, its employees and agents, to hold all Confidential Information in the strictest confidence. The Contracting Party undertakes not to use any Confidential Information for any purpose other than the Purpose and shall take all reasonable steps to prevent unauthorised disclosure or use of all Confidential Information.

23. PRS for Music and the Contracting Party are each an independent data controller in relation to any personal data processed for the purposes of this Agreement, and the Contracting Party shall:

(a) comply with all requirements imposed on it by Applicable Data Protection Legislation;

(b) only access and use Personal Data available through the Licensed Service for the Purpose; 

(c) provide such information to PRS for Music as PRS for Music shall reasonably require to demonstrate the Contracting Party's compliance with this clause 23 and to assist PRS for Music in meeting its obligations under Applicable Data Protection Legislation; and

(d) notify PRS for Music in writing if it intends to access the Licensed Service from outside the European Economic Area and to specify the territory in which such access will take place. PRS for Music reserves the right following such notification to prevent the Contracting Party from accessing the Licensed Service from that particular territory, in accordance with Applicable Data Protection Legislation.

24. This Agreement contains the entire agreement between the parties with respect to the subject matter.

25. The Agreement shall be governed by and construed in accordance with English law and PRS for Music and the Contracting Party agree to submit to the exclusive jurisdiction of the English Courts in regard to any matter arising out of pertaining to the Agreement.

Schedule 1 - "PRS for Music Online Enquiry Service"

(1) This Schedule 1 sets out the additional terms and conditions of use particular to the Licensed Service known as the "PRS for Music On-line Enquiry Service".

(2) This Licensed Service is to be used only by Licensees or Prospective Licensees of PRS and/or MCPS, or Consultants of Licensees of PRS and/or MCPS, in relation to musical works and/or production music sound recordings and only for the Purpose as defined in Schedule 1 clause (3) below.

(3) The Purpose is defined as follows:

for the sole purpose of (i) in the case of Licensees, carrying out their obligations to PRS for Music and/or MCPS to identify musical works and to make returns in relation to musical works where required pursuant to their music licensing agreement with PRS for Music and/or MCPS; (ii) in the case of Prospective Licensees, assessing through the identification of musical works whether they require a music licensing agreement with PRS for Music and/or MCPS; and (iii) in the case of Consultants, carrying out their obligations on behalf of Licensees to identify musical works and to make returns in relation to musical works where required pursuant to the relevant Licensee’s music licensing agreement with PRS for Music and/or MCPS.

Schedule 2 - Nexus (Licensees version)

(1) This Schedule 2 sets out the additional terms and conditions of use particular to the Licensed Service known as "Nexus”.

(2) This Licensed Service is to be used only by Licensees or Prospective Licensees of PRS and/or MCPS, or Consultants of Licensees of PRS and/or MCPS, in relation to musical works and/or production music sound recordings and only for the Purpose as defined in Schedule 2 clause (3) below.

(3) The Purpose is defined as follows:

for the sole purpose of (i) in the case of Licensees, carrying out their obligations to PRS for Music and/or MCPS to identify musical works and to make returns in relation to musical works where required pursuant to their music licensing agreement with PRS for Music and/or MCPS; (ii) in the case of Prospective Licensees, assessing through the identification of musical works whether they require a music licensing agreement with PRS for Music and/or MCPS; and (iii) in the case of Consultants, carrying out their obligations on behalf of Licensees to identify musical works and to make returns in relation to musical works where required pursuant to the relevant Licensee’s music licensing agreement with PRS for Music and/or MCPS.

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