Tariff EX Consultation

Tariff EX covers all forms of temporary indoor exhibition, including industry trade shows, consumer fairs, fashion shows, music themed cultural exhibitions and fan conventions. Tariff EX does not apply to outdoor exhibitions (including, without limitation to agricultural shows), permanent exhibitions (including, without limitation, at a museum or gallery). Please see Tariff EX for further details

Tariff EX covers music used;

• as background music used in exhibition areas other than areas reserved for the provision of food, drink and other refreshments and/or for the exclusive use of the customer’s employees, agents and contractors (“off-stand”); -
• where applicable, on exhibition stands (including stands serving food and drink as part of an exhibition or trade fair);
• at temporary music themed cultural exhibitions.

Tariff EX does NOT cover performances of our repertoire at exhibitions in areas reserved for the provision of food, drink and other refreshments (other than by an exhibitor on their stand); and/or for the exclusive use of the customer’s employees, agents and contractors. Such uses will be applied under the applicable tariff. In most cases this will be Tariff HR.

Please see tariff HR for further details.

No. Royalties for the live performance of PRS repertoire at exhibitions will not be covered by Tariff EX and will instead be charged by the application of the appropriate PRS for Music public performance tariff.

Previously, a selection of our tariffs, covering various business sectors were used to license the public performance of both live and recorded background music at exhibitions depending on the type of venue at which the event is held. Royalties for the live performance of PRS repertoire at exhibitions will not be covered by Tariff EX and will instead be charged by the application of the appropriate PRS for Music public performance tariff.

The previous Exhibitions tariff was created in 2002. This revised tariff:

• Facilitates a simpler method for individual exhibitors and exhibition organisers to meet their collective music licence obligations
• Alleviates the administrative burden from individual exhibitors for obtaining licences directly from PPL PRS
• Reduces confusion at the point of sale for customers as this approach aligns with PPL’s policy for directly licensing exhibition organisers via PPL PRS o
• Ensures all necessary rights of PMSR are appropriately covered through a single licensing arrangement. This will help smaller Exhibition organisers by reducing the administrative costs of obtaining licence cover.

Tariff EX does not include the reproduction or synchronisation rights for the use of music in any corporate or promotional videos. The synchronisation rights can be obtained under a separate licence either directly from the rightsholders or via our website where PRS for Music are mandated to do so.

Featured music cultural exhibitions at museums and other types of venue where a particular artist or group’s work forms an integral feature of the exhibition are currently charged using the Tariff GP daily indoor exhibitions royalty rates.

The scope of Tariff EX has been widened to include temporary music themed cultural exhibitions and will apply separate rates for ticketed and non-ticketed temporary music themed cultural exhibitions.

The charge for ticketed temporary music themed cultural exhibitions under Tariff EX will be three percent of gross receipts, subject to a minimum charge (£51.30).

For non-ticketed temporary music themed cultural exhibitions, Tariff EX will apply daily rate, determined by floor area (SQM). This is to ensure our charging for music themed cultural exhibitions is consistent across similar types of venues or events. The royalty rates based on the floor area of the exhibition space are split into three bands with a maximum daily rate of £86.45 (per event).

Royalties for temporary music-themed cultural exhibitions that commenced on or before the launch date of the new Tariff EX will be charged (in most cases) under PRS general purposes Tariff GP.

Ticketed: Gross receipts and set lists

For ticketed music themed cultural exhibition events or series of events, the full cost of all tickets must be declared to PPL PRS Ltd, regardless of whether these tickets also offer additional bundled elements (such as VIP features). The tariff does not allow for customers to report a reduced ticket price for any reason whatsoever, including to reflect the perceived value of any bundled elements.

Additional information required for ticketed music themed cultural exhibitions are the number of ticketed admissions to the Exhibition, the amount paid by each visitor and the total number of admissions to the Exhibition, whether by ticket, advertising or advertisers' tokens, membership card or vouchers in lieu of cash or otherwise paid for in money's worth or provided free-of-charge and the amount which would have been paid by the visitor had normal prices been charged. Also required are the gross receipts.

Non – ticketed: Set list, and exhibition floor area SQM.

Organisers of ticketed and non-ticketed temporary music themed cultural exhibitions must provide a list of the musical works performed including the performer(s), title(s) and original artists and, wherever reasonably practical and proportionate, the writer(s) and duration of the performance of the works at the Exhibition.

By agreement between PRS for Music and the Customer, PRS for Music will use reasonable endeavours to undertake collection of the information specified, subject to appropriate access to the event and Exhibition Venue(s) being granted by the Customer to designated PRS for Music representative(s) free of charge.

This information is essential for PRS for Music to be able to accurately distribute the revenue for these types of exhibitions. Please see the Tariff EX further details.

Gross receipts means all monies paid or payable in respect of admission charges in connection with any Music-Themed Cultural Exhibition, less Value Added Tax. This includes where admission is by advertising or advertisers' tokens, membership card or vouchers in lieu of cash or otherwise paid for in money's worth and is the amount which would have been paid by the visitor had normal prices been charged.